ASSAM ENERGY DEVELOPMENT AGENCY
(Under Science & Technology Department, Govt. Of Assam)
Bigyan Bhawan, Near IDBI Building, G.S. Road,Guwahati -781005
 0361-2464619, 2464621, Fax: 0361-2464617 e-mail: [email protected]
Dated the 17th March, 2008
No.AEDA/196/2007/
TENDER NOTICE
Sealed tenders accompanied by crossed Indian Postal Order of Rs.20.00
(Rupees Twenty Only) (Non refundable) in favour of the Director , AEDA payable at
Guwahati are hereby invited from eligible & MNRE approved manufacturers (who
manufacture at least one of the major items used in lanterns, Solar Home Systems and
Solar Street Lights i.e. PV module, storage battery or electronics and have adequate
facilities for testing of the same) and whose systems are tested by MNRE test centre
and having valid test certificate or their authorized dealers for supply of Solar Lantern
(Model IIA), SPV Home System (Model-II) and Solar Street Lights under MNRE’s Solar
Lantern programme 2007-08 and SPV programme 2007-08. Specification of all the
systems should be as per guidelines of MNRE, Govt. of India Solar Lantern
programme-2006-07 and SPV programme 2006-07. Tender documents may be
obtained from the undersigned during working hours from 18th March, 2008 onwards on
payment of a D/D of Rs.200.00 (Rupess two hundred) only in favour of Director, AEDA
and payable at Guwahati. Tender may be downloaded from our website
www.assamrenewable.org. In this case tender fee should be enclosed along with the
tender i.e. techno-commercial bid.
Tenders will be received upto 2 PM on 21st April, 2008 and the Technocommercial bid will be opened at 3 PM on the same day. If the day happens to be a
holiday the tenders would be received upto and opened on the next working day at the
stipulated time. The financial bid only of the qualified tenderers would be opened
subsequently.
Sl.
No.
Item
Quantity
1.
Solar Lantern - Model-IIA of MNRE
500
2.
Solar Home System- Model- II of MNRE
750
3.
Solar Street Lights -
50
1
1. TERMS AND CONDITIONS :
i)
The bidders should mention their PAN No. clearly, otherwise quotation will
be rejected.
ii)
The tenderer should submit a DD of 2% of quoted amount in favour of the
Director, AEDA along with the tender i.e. financial bid as EMD.
iii)
The sealed envelope containing the quotations should be superscribed
with “TENDER FOR SOLAR LANTERNS, SOLAR HOME SYSTEMS
AND SOAR STREET LIGHTS - 2007-08”, due date 21st April 2008.
iv)
The quoted rate (system cost) for all systems should be F.O.R. Guwahati
only. The rate is also inclusive of packing, dispatch, insurance, delivery
etc.
v)
The manufacturer will be required to provide a warranty for a minimum
period of two years for the complete system (including the battery) and
minimum ten years for the PV module from the date of supply. The party
must quote for Comprehensive Maintenance Contract for remaining three
years after the warranty period.
vi)
The tenderer has to quote their rates for the system as per Format – I,IA
&IB, Format – II,IIA&IIB and Format – III,IIIA&IIIB which has been
enclosed with the tender document. No other/separate format should be
used to quote rates other than this format.
vii)
The tender should be submitted in two parts bids, viz- Techno-commercial
Bid and Financial Bid. Each bid should be sealed in separate envelope
clearly mentioning as “Techno -Commercial Bid” and “Financial Bid”.
Both the envelope shall then be inserted in a bigger envelope duly super
scribed with “TENDER FOR SOLAR LANTERN, SOLAR HOME
SYSTEM AND SOLAR STREET LIGHTS - 2007-08”, due date 21-04-08
viii)
Companies must have authorized agent/office as well as service centres
within the state of Assam including Guwahati. Tenders will not be
accepted from the company which does not have such infrastructure.
Proof of having such facilities should be submitted along with the technocommercial bid.
ix)
The undersigned reserves the right to accept or reject any or all tenders in
part or full without assigning any reason thereof. The undersigned also
reserves the right not to accept the lowest rate quoted by the tenderer if
necessary.
2
x)
Rate quoted should be valid for at least six months from the date of
opening the tender.
xi)
Rate quoted should be inclusive of all applicable taxes FOR Guwahati.
xii)
Indigenously manufactured systems will only be considered. However,
use of imported modules and/or batteries would be permitted. The
imported modules may be used provided an independent test agency has
certified their performance, conforming to the MNRE specifications. No
deviation in the specifications will be permitted.
xiii)
The techno-commercial bid would comprise of
a)
b)
c)
d)
e)
f)
g)
h)
A report on testing and manufacturing facilities available along with
pictures and an undertaking that if the details provided by the
manufacturer are in deviation with provision of the scheme they
may be disqualified,
Technical specification of each item mentioning the name of
manufacturers,
Attested copy of valid test certificates for all components issued by
SEC/other MNRE approved organization not prior to 1st March 2006
for Solar Lantern and 1st April 2005 for Solar Home system and
Solar Street Light
Terms of supply and installation
Details of local authorized agent/office with service facilities
IPO of Rs.20.00
PAN no. and
Proof of Earnest money (photocopy of DD)
xiv)
If the Technical Bid does not accompany all the above documents and is
not found satisfactory the financial Bid will not be opened.
xv)
The Director, AEDA reserves the right to place order either in part or in full
of all or any items.
xvi)
Any dispute whatsoever, will be under the jurisdiction of Gauhati High
Court only.
2. SUPPLY OF MATERIALS
Materials are to be delivered within 60 days from the date of placing firm
order.
3
3. SECURITY DEPOSIT
In case an offer is made to any party they will have to deposit a security
amount of 10% (including EMD of 2%) of the ordered value within 15 days
from the date of the order. However, manufacturers registered, as SSI unit need
not deposit the security money. The security deposit will be kept for two years i.e.
till the end of warranty period. If no material is supplied within the stipulated time
as per order,AEDA will have everyright to forfeit the security deposit.The security
deposit may be submitted in the form of Demand Draft or Bank Guarantee
in favour of the Director, AEDA and payable at Guwahati.
4. WARRANTY & ANNUAL MAINTENANC CONTRACT
The manufacturer must provide a warranty for minimum period of two
years for all systems (including the battery) and minimum ten years for the PV
module from the date of supply. However, the party should quote rate for
CMC/AMC(includingservicetax)for 5/3 years after the warranty period
separately.
The scope of CMC/AMC must cover supply of spares/parts and services
during its tenure.Supply order will be placed only to those
manufacturers/suppliers who agree
to offer CMC/AMC. Party should submit
evidence of Service Tax Registration.
Warranty cards, to be supplied with each system must include information
as per Annexure-I apart from other items. The material should include installation
and maintenance manual with each system.
5. PAYMENT AND OTHER FINANCIAL TERMS
i)
ii)
iii)
50% payment shall be made on receipt of materials in full & in good
working condition subject to receipt of MNRE fund.
Balance 50% payment shall be released after two months of satisfactory
performance of systems and subject to receipt of balance fund from
MNRE.
CMC/AMC charge would be released at the end of each year subject to
submission of relevant documents. The payment of annual charges for the
Comprehensive Maintenance Contract/Annual Maintenance Contract
(CMC/AMC) would be contingent upon the functionality of the systems as
certified by the local Panchayats or Gaonburhas after every three months.
4
6. TEST CERTIFICATE FOR SOLAR LANTERN, SOLAR HOME SYSTEM AND
SOLAR STREET LIGHT
Manufacturers are required to submit test certificates for Solar Lantern
from SEC or one of the authorised testing laboratory/centre of MNRE, GOI. The
existing test certificates for solar lantern, Model IIA, issued after 1st March, 2006
will be eligible for the supply under 2007-08 programme, subject to meeting
other conditions of the 2006-07 and 2007-08 programme, specially the
eligibility criterion for the manufacturers.
For Solar Home System and Street Lighting System test certificate issued
not prior to1st April 2005 will be acceptable subject to meeting other conditions
of the SPV programme 2006-07 and 2007-08.
7. TAXES AND DUTIES
Rates are to be quoted in Indian Rupees inclusive of all applicable taxes
and duties FOR Guwahati. Break-up of total price including percentage and
amount of taxes considered be included. Applicable taxes will be deducted at
source against
which necessary tax certificates will be provided as and
when necessary.
( A.K. Baruwa )
Director, AEDA
Copy to:
1) Director (SPV), MNRE, Govt of India,
New Delhi –110003
– For information and with a request to
release CFA for SPV Programme
2007-08
2) Mr. H.R. Khan, PSO, MNRE, Govt.
Of India, New Delhi- 110003
3) AEDA/ASTE Council Notice Board
4) Dy. FAO, AEDA
5) Tender file , AEDA
Director, AEDA
5
FORMAT-I
Rate for supply of Solar Lantern
Sl.
No.
Particulars
1.
Complete Solar Lantern
Model-IIA
as
per
specification of MNRE
of
Solar
Lantern
Programme
200607,2007-08
System cost for supply only (F.O.R. Guwahati)
Note: Rates of each column must be quoted in numbers &words
6
Format-IA
AMC Charge for Solar Lantern:
Sl. No.
3rd year
4th year
AMC charge
5th year
Note: Rates of each column must be quoted in numbers &words
7
Total
Format-IB
CMC Charge for Solar Lantern:
Sl. No.
CMC Charge
1st year
2nd year
3rd year
8
4th year
5th year
Total
Note: Rates of each column must be quoted in numbers &words
FORMAT-II
Rate for supply of Solar Home System (Model-II)
Sl.
No.
Particulars
1.
Complete
Solar
Home
System Model –II as per
specification
of
MNRE,
comprising of 1x37 Wp
module, one 12V 40Ah
tubular plate battery, one
charge
controller,
two
luminaries with 9w CFL with
each
luminary,
module
mounting hardware, cables,
connectors, battery box,
operation , instruction and
maintenance manual or as
per specification of MNRE of
SPV Programme 2006-07,
2007-08
System cost for supply only (F.O.R.
Guwahati)
Note: Rates of each column must be quoted in numbers &words
9
FORMAT-IIA
Rate for AMC charge for Solar Home System(Model-II):
Sl. No.
3rd year
4th year
AMC charge
5th year
Note: Note: Rates of each column must be quoted in numbers &words
10
Total
Format- IIB
CMC Charge for Solar Home System (Model-II):
Sl. No.
CMC Charge
1st year
2nd year
3rd year
4th year
Note: Rates of each column must be quoted in numbers &words
11
5th year
Total
FORMAT-III
Rate for supply of Solar Street Lights
Sl.
No.
Particulars
1.
Complete Solar Street Lighting
System comprising of 2x37
Wp or 1x74 Wp module, one
12V 75Ah tubular plate
battery, one DD charge
controller, one luminary with
11w CFL, module mounting
structure, poles with battery
stand, cables, connectors,
battery box made of M.S. in
appropriate
gauge
with
corrosion resistance paint etc.
and with operation, instruction
and maintenance manual or
as per specification of MNRE
SPV programme
200607,2007-08
System cost(F.O.R. Guwahati)
Note: Rates of each column must be quoted in numbers &words
12
FORMAT-IIIA
Rate for AMC charge for Solar Street Lights:
Sl. No.
3rd year
4th year
AMC charge
5th year
Note: Note: Rates of each column must be quoted in numbers &words
13
Total
Format- IIIB
CMC Charge for Solar Street Lights:
Sl. No.
CMC Charge
1st year
2nd year
3rd year
4th year
Note: Rates of each column must be quoted in numbers &words
14
5th year
Total
ANNEXURE- I
Warranty Card To Be Supplied With Each Solar System
1. Name & Address of the mnufacturer/ Supplier of the system
-------
2. Name & Address of the Purchasing Agency
--------
3. Date of supply of the system
--------
4. Details of PV Module(s) supplied in the system
Make (Name of the manufacturer)
Model
Serial No(s)
Wattage of the PV Module(s) under STC
Warranty valid up to
----------------------------------
5. Details of Battery
Make (Name of the manufacturer)
Model
Batch / Serial No(s)
Rated V & AH capacity at C/20 or C/10 rate at 20 C
Warranty valid up to
------------------------------------------
6. Details of Electronics & other BOS items
Make (Name of the manufacturer)
Model
Serial No (s).
Warranty valid up to
------------------------------
7. Designation & Address of the person to be
contacted for claiming warranty obligations
-----------------
( Signature)
Name & Designation
Name & Address of the Manufacturer/
Supplier
(SEAL)
Place & Date :
(During the warranty period, MNRE / AEDA/ users reserve the right to cross check the
performance of the system with the minimum performance level specified in the MNES
specifications )
15