Staffing Cycle
Workshop
Delfina Traxler
D16 T/OT Chief Negotiator/Staffing Officer
March 2017
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Staffing Cycle Workshop
Role of the In-school Staffing Committee
L.D.1.4.2
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to assist the principal ... in collecting and verifying all inschool data and materials pertaining to the staffing of the
school for that school year and the following school year.
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Additionally, the In-School Staffing Committee shall assist
the principal in monitoring staffing allocations and the
teacher’s workload.
Staffing Cycle Workshop
L.D.1.4.2.2
The ISC is entitled to receive the following information in the
course of performing its duties:
 Completed teacher tracking template – including
teachers on leave with return dates, etc
 student enrolment data confirmation sheets
 student course selections
If you are not getting
 staff allocation sheets
this information
 surplus declarations
CALL ME
 principal requests for extra staffing
 initial and subsequent section allocations by subject
groupings
 teacher timetables
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Staffing Cycle Workshop
Preparation for the Staffing Cycle
Be aware of timelines,
ensure that teachers are also aware.
 Know your school profile.
 Who’s going to be in the building?
→ Refer to the Teacher Tracking sheet
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Staffing Cycle Workshop
Seniority
L.D.7.2.2.1
For teachers hired on or after September 1, 2003 as
secondary teachers, seniority shall be the length of
continuous teaching service with the Board as a
Bargaining Unit member from the first day worked
after being hired.
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Staffing Cycle Workshop
L.D.7.2.2.2
For the purpose of establishing seniority, part-time
teachers shall be treated as full-time teachers.
L.D.7.2.2.3
For the purpose of establishing seniority, any
approved absence shall not be considered an
interruption of continuous service.
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Staffing Cycle Workshop
The Seniority List
 Members’ seniority listed by school
 Most Senior to Least Senior
 CAUTION: Alphabetical order
 Tie Breakers (next slide)
 Check for Errors (ex: ETFO-YR)
 Caution:
teacher in 2 schools over 2 semesters
Interim POR at another school returning
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Staffing Cycle Workshop
Tie Breakers
Principal’s signature date on ‘Recommendation to
Hire’ notice, if both teachers have one. (CEC)
b) If after (a) there is still a tie, the tie breaker will be
the total years of teaching experience with the
Board including LTO experience. (HRS)
c) … total years of teaching experience in Ontario
including LTO experience as per Article L.D.7.2.3
d) Lot - conducted by the Board and T/OT President
(valid for the current staffing cycle).
a)
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Staffing Cycle Workshop
Staffing Process
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Understand your Staffing Allocation sheets
Compare Allo to Teacher Tracking form
Three stages in staffing the school:
 distributing sections among Subject Groups - Heads
are usually asked to participate
 assigning teachers to subject groups - Heads are not
supposed to play any part
 building teacher timetables - Heads may suggest
School Surplus declaration by Seniority
Qualifications – OCT/ Reg 298/ Reg 176
→ May affect surplus
Staffing Cycle Workshop
Deciding Who is Surplus
L.D.7.1.3
A “Surplus Teacher” is a Bargaining Unit member
who has been identified first by seniority and
secondly by qualifications as being in excess of the
staffing requirements of a particular school for the
ensuing year.
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Staffing Cycle Workshop
L.D.7.4.1.1 Surplus to School Declarations
The least senior teacher, as determined by Section
L.D.7.2, shall be declared surplus provided that
the teacher’s assignment, in the opinion of the
Principal and the Superintendent of Education, can
be filled satisfactorily by another qualified teacher
at the school.
L.D.7.4.5
PORs are protected from being declared surplus;
Interim and Acting PORs are not.
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Staffing Cycle Workshop
Declared Surplus – Next Steps
(L.D.7.4.3 - L.D.7.4.4.2)
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Surplus declaration: April 18
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Applying for vacancies
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Being retained
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The Surplus Placement Meeting - May 16th
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Staying at your current percentage
Staffing Cycle Workshop
Declared Surplus – I Want to Stay!
(or L.D.7.4.4.6)
If a suitable position arises within two (2) years in the
school from which the teacher has been declared
surplus, that teacher shall be offered the position
provided that:
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the teacher indicates in writing interest in such a
position (do it immediately after declaration)
“Suitable position” - based on Reg 278
One time offer (if at all)
Does not apply to teacher retained during the
current staffing cycle.
Staffing Cycle Workshop
Declared Surplus – I Want to Stay!
(or L.D.7.4.4.6)
SURPLUS RIGHT OF RECALL LETTER:
(Date)
(Principal’s name)
(School)
Dear (Principal’s Name),
As per article D.7.4.4.6 of the secondary Collective Agreement, I wish to
be considered for recall should a suitable position arise within the next
two (2) years.
Thank you,
(Teacher’s name)
cc. (Branch President)
Clayton LaTouche, Superintendent of Human Resource Services – Operations
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Staffing Cycle Workshop
Got Vacancies ? The Sequence for Filling Them
Until May 12th:
 Right of Return (L.D.7.4.4.6) – 2015 &2016 recall letters
 Surplus or Transfer Teachers at current FTE
After Surplus Placement:
 Right of Return (L.D.7.4.4.6)
 Part Time FTE increase within school (L.D.5.3.2)
 Transfers from other schools, including FTE increase
After end of Transfer Process (mid June to early July):
 New Contract Hires from LTO List, in compliance with
Reg 274.
New vacancies in summer?
 Part Time FTE increase within school in August/September
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Staffing Cycle Workshop
Filling Vacancies – The Ongoing Discussion
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Ask about positions being posted: rationale.
Ask about FTE for sections being posted.
Monitor speed with which ‘conversations’ are
occurring.
Ensure the sequence is being followed.
Principal provides ISC frequent updates
Staffing Cycle Workshop
When in doubt,
call the District Office!
905-836-5954
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