St. Charles City-County Library Foundation
July 17, 2008 Minutes
The meeting convened at approximately 3:30
Present: Mark Rudolph, President; Larry Shroth, Tim DeGhelder (outgoing staff representative), Lorna
Frahm, Barb Griffith, Joe Krebs, Warlene Reed, Larry Shroth, Denise Ulett (in-coming staff
representative).
Absent: Kyle Gaines, Dr. Ralph Garzia
Others Present: Carl Sandstedt (recording secretary), Lisa Dunham, Kristin Williams, Steve Wilmes,
Jan Bardon, Rick Schultz, Sue Spencer (presenter), April Klulenkamper (presenter).
Secretary's Report: Minutes were presented by Tim DeGhelder. Motion: Griffith, Second: Krebs.
Approved unanimously.
Financial Report: Presented by Rick Schultz-- Balanced roughly 65% stocks, 35% bonds and
fixed within policy. Although the market has been down during 2008, infusion of $250,000 from the
Houck bequest brought balances to roughly $609,000.
President's Comments-- Recognition of retiring Foundation members: President Rudolph
recognized Lorna Frahm and Tim DeGhelder for nine years of service to the Foundation. Framed
plaques were presented.
Staff Liaison's Comments: In the interest of guest speakers in attendance, staff liaison's
comments held for later in the meeting. Introduced April Klutenkamper, Marketing Director of Youth in
Need. April discussed improvements to YIN's web site including accessibility from multiple computers
for updating, easier donation, and a uniform look and feel. The site was last updated in 2000 and the
2008 improvements are significant.
Introduced Sue Spencer from Spencer Web Design. Sue talked about things that make a web presence
vital and showed several examples of commercial sites that her firm has developed.
It was the concensus of the Foundation that updates to the present web site were overdue and that the
Foundation should upgrade their web presence.
Director's Comments: Carl Sandstedt reported that the Linnemann Branch was nearing completion,
the the facility was the equal of Middendorf-Kredell in impact, that the District has passed six million
circulation in the last fiscal year passing St. Louis County as the highest circulating public library in the
metro area, that Middendorf-Kredell exceeded one million circulation, the highest in the metro area. He
then introduced Kristin Williams, a YMCA executive with significant fund raising and development
experience who will start on August 1 as Coordinator of Planning and Development. He also introduced
Denise Ulett, the new Information Resource Manager for Consumer Health Information who will be
replacing Tim DeGhelder as staff representative to the Foundation. He then presented Warlene Reed
with a framed resolution from the Library District Board of Trustees honoring her retirement from the
Board. Ms. Reed will continue as a member of the Foundation.
Old Business: (none, this is the first meeting of the new fiscal year).
New Business:
09-01 Vote on Nomination of Denise Ulett to Foundation Board: Motion- Frahm, Second-Shroth.
Passed unanimously.
09-02 Nomination and Election of Officers for Fiscal Year 2009: President: Joe Krebs, Vice
President: Kyle Gaines, Secretary: Denise Ulett; Treasurer: Warlene Reed. Motion- Frahm, SecondGriffith. Passed by Acclaim.
09-03 Authorization for Registered Agent to File Corporate Renewal for 2008-2009: Authorize
Coordinator of Planning and Development Kristin Williams as Registered Agent. Motion- Krebs; SecondShroth. Passed Unanimously.
09-04 Appointment of Independent Auditors 2008: SCCCLD Finance Director Rick Schultz said
that the Foundation is audited as a component of the District. A motion to allow the Coordinator of
Planning and Development or the Development Specialist to sign the Audit Letter was made by Griffith,
Second--Shroth. Passed Unanimously.
09-05 Year-end Financial Statement--FY08 (unaudited): SCCLD Finance Director Rick Schultz
presented the year-end financial statement. President Rudolph complimented the Finance Director for
an easy to understand, straightforward statement. No motion necessary.
09-06 Contribution to Kathryn Linnemann Branch Library Renovation: The Foundation had
made a pledge of $25,000 as part of the Linnemann construction and previously paid $15,000 to the
District. Release of the additional $10,000 was authorized but not yet transferred to district. An
additional $5000 is authorized to be given in recognition of long-time library supporter Harry Beynon
(Beynon Fund) in recognition of his donation (bringing total authorization to $30,000). The Beynon
Fund is unrestricted. Recommendation made that the district display recognition of Mr. Beynon's
contribution in honor of his presence and influence at the Kathryn Linnemann branch. Motion--Shroth,
Second--Krebs. Passed Unanimously.
09-07 Trivia 2009-Authorization & Release of Funds for facility deposit and contract: Lisa
Dunham stated that the American Legion Club in St. Charles has a larger capacity than the Elks Club in
O'Fallon. Potential dates available are March 28 and April 18, both Saturdays. President Rudolph
stated that in his opinion Satudays had an advantage over Fridays since the starting time could be 7:00
p.m. Motion to allow expenditure of up to $499.99 to book site. Motion- Reed, Second Shroth. Passed
Unanimously.
09-08 Foundation Support of 35th. Anniversary: Carl Sandstedt stated that he would like to honor
Virginia Terry with a reception and awards ceremony as part of the District's 35th. Anniversary
celebration. Hopefully the recognition could turn into an annual award event (suggested "The Terry
Award"). This could be part of an open house celebrating the re-opening of the Linnemann Branch
Library. Mark Rudolph suggested that former board members be invited to the event and future award
recognitions. Motion to allow sponsorship of such an event by the Foundation. Amount of sponsorship
to be determined at a later date. Motion-- Griffith, Second-- Reed. Passed Unanimously.
Comments for the Good of the Foundation: Mark Rudolph stated that the Foundation should invite
the Friends to join them in developing a more professional web site. Motion-- Frahm, Second--Krebs.
Passed Unanimously.
Lisa Dunham then presented Mark Rudolph with a certificate honoring his presidency.
Lisa Dunham suggested Foundation consider set up of sub-committees to work on Foundation projects
such as web page redesign, trivia, scholarship revisions, etc. To be discussed at next meeting.
Next meeting set for September 18, 2008.
Meeting adjourned.
Recording Secretary, Carl Sandstedt
Meeting Minutes - July 17, 2008
St. Charles City-County Library Foundation