Standard Work for Providing Fellow Information to HR
Last updated: 04/04/17
Version: 1.0
Standard Work Outline
SEQ
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Picture
Owner: Pam Sprouse
Revised by: Pam Schaefer / Mike Danzi
Major Step
Open SysAid.
Performed By: Grants Administrator (or Designee)
Trigger: Receiving Fellow Name to receive Stipend
Details
Health System and Academic
Computers should have an icon on
the desktop. Otherwise use:
SysAid Help Desk Software
Fill in Category section of
SysAid Request Details form.
Fully filled in version to the right as it
looks on-screen. Subsequent steps
outline how to fill out and pictures
are modified to display appropriate
information (not necessarily as it will
display on-screen).
Select “OneHR” from the first
dropdown.
Select “PostDoc Fellows” from the
second dropdown.
Select “Hiring” from the third
dropdown.
Note that once you select the third
dropdown, the Request Detail form
will modify itself for this specific
Request.
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Fill in Users Department
section of SysAid Request
Details form.
Time (unit)
HR Fellowship requests are
generated through SysAid
Requests.
HR Fellowship requests are
generated through SysAid
Requests.
Select Submit a Request.
Fill in SysAid Request Details
form.
Importance
To provide HR the necessary
requests and respective
information needed to fulfill
requests.
Appropriately identify the
Fellowship request to HR (will
ensure proper routing and
processing).
Select appropriate department of
which the fellow will reside.
Notify HR to appropriate residing
fellowship department; avoid
Not the department that is funding, if confusion toward where fellow
the residing/funding departments
will function.
are not the same.
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Enter description for fellowship
request to indicate to HR which
items are needed and provide
necessary input information.
Request Items: Offer Letter,
Background Screen, and DS-2019 (if
needed).
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Fill in Description section of
SysAid Request Details form.
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Attach Postdoctoral Fellow
Stipend Checklist, CV, and
Offer Letter Duties
documents to SysAid
Request.
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Submit SysAid Request.
Information required by HR:
Fellow Name
PTAO for Background Check
Address (if not on CV)
Phone number (if not on CV)
Is Fellow Research or Clinical:
Dates of Appointment
Duties (or attach separate Word file)
Supervisor
Stipend Name
Base Stipend Annual Amount
Supplemental Amount (if any)
Fellow's CV (attach)
Attach the Postdoctoral Fellow
Stipend Checklist, Fellow’s CV, and
Offer Letter Duties.
To provide HR the specific details
for necessary requests and
respective information needed to
fulfill requests.
Follow specific order for
Information Required by HR, as
this matches the entry into
Workflow exactly and will allow
easy entry.
To provide HR the necessary
information to complete
requests.
To ensure the request is
submitted to be processed /
addressed.
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