Spreadsheet
Operations
Obj. 4.01
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Spreadsheet Operations—
increase . . . . .
 the efficiency of data entry
 the performing of calculations, and
 the presentation of information.
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Types of Spreadsheet Operations
1. Sorts
a.
b.
2.
3.
4.
Freeze Panes
Fill Series
Print
a.
b.
5.
Primary Sort
Secondary Sort
Print Preview
Print a Selection
Linking and Embedding
a.
b.
Target
Source
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Sorts
A
Sort is used to arrange data in
alphabetical or chronological order

data can be sorted in
Ascending or Descending Order
Examples of:
Alphabetical order—Ascending
Alphabetical order—Descending
Numerical order—Ascending
Numerical order—Descending
A to Z
Z to A
1 to 10
10 to 1
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Sorts

Primary sort – indicates the primary sort range
of data
(i.e., last name)
 also

known as a single sort
Secondary sort – indicates the next sort range
of date
(i.e., first name)
 also
known as a multiple sort
Examples of primary and secondary sort:
Smith, Chris
Smith, Ryan
Can you answer this question?:
Mr. Smith sorted the student athletes in order by GPA,
Stevens, John
last name, first name, and homeroom.
GPA is an example of which part of the sort operation?
_________________________
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Freezing Panes

Allows the user to work in multiple areas of a
large spreadsheet and focus the view on
specific cell ranges.
 Freezing
Panes allows the row and/or columns
labels or titles to remain stationary on the screen
while you scroll.
Examples:
(1) John arranged his spreadsheet so that he could view the cell range
B1:B10 and Row 3 while he worked in cells on Row 180.
He would Freeze the Panes so he could see Row 3 and Row 180 at
the same time.
(2) If Sue wants to keep rows and columns visible so they don’t scroll
off the screen as she moves around on the worksheet, she would
use the Freeze Panes operation.
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Fill Series

used to fill a column or row with consecutive
data
 Examples:
 the days of the week
 Months of the year
 numerical numbers
such as, check numbers that were deleted
from a spreadsheet
Important: these cell must be adjacent (next
to each other)
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Fill Handle

the Fill Handle
is used to
create the
continuation of
a data series.
The Fill Handle is the
square located at
the bottom right of
the cell.
Click and drag on the Fill Handle to complete the series
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Fill Examples
Date
Series
Months
Series
Years
Series
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Printing a Spreadsheet

Printing is used to provide a hard copy.

Print preview is used to view how data is
represented on paper.

Print a selection is used to print a portion of a
spreadsheet
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Printing Options



Portrait — paper taller than
wide
Landscape — paper wider
than tall
To print all of the column headings
at the top of each page:
File, Page Setup, Sheet, Print Titles
To print with or without gridlines
or with or without row and column
headings:
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Linking and Embedding
Linking and/or Embedding are used to
integrate spreadsheet data with other
software applications.

Two items needed for either process:
 Target
document
 Source document
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Linking

Linking maintains a connection between two files
or objects:
1. the Source in which it is created
2. the Target into which it is inserted
The linked object in the Target file will be updated
when the Source file is updated.
Example: A word processing document (target) may
contain a link to a spreadsheet (source) that will update
anytime the spreadsheet data is edited.
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Embedding

Embedding does NOT maintain a connection
between two files or objects:
 the Source in
which it is created and the Target into
which it is inserted are NOT linked and do NOT have
any type of connection.

Unlike a linked object, once embedded, the object
becomes part of the Target file (sometimes
called Destination file).

Changes you make to the embedded object in the
Target file are NOT reflected in the Source file.
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Embedding examples:
(1)
An embedded spreadsheet is converted into a
graphic image when placed in a Target
document and does NOT change to reflect
edits made at the Source.
(2) To ensure that an object does NOT change in a
word processing document when it is edited in
the spreadsheet of its original creation, the
object must be embedded in the word
processing document.
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