Stage One Initial Screening Assessment
Name of the policy / strategy / function / procedure:
LLS015 Reconfiguration of Janitorial Services to Secondary,
Primary and ASN schools
Is this a: New policy /strategy / function / procedure / service
Budget saving
Review of policy /strategy / function / procedure
Review of Service
Other (please specify)
√
Person Responsible for Policy etc
Name:
Graham Patrick
Job Title and Service / Team:
Head of Facility Support Services
Person responsible for EqIA (author)
Name:
Job Title and Service / Team:
Date of
Assessment
Lesley Wilson
Planning & Compliance Manager
5/8/15
1.1 What is the policy/strategy/function/saving trying to achieve / do?
Achieve savings in the provision of Janitorial Services to Secondary, Primary
and ASN schools
1.1.2 If this is a budget saving, how will the saving be achieved?
It is proposed that the janitorial service for schools be reconfigured as follows:1) Secondary schools - The current opening arrangements from 7am to 10pm term time will be retained but
the shift arrangements will be reviewed to reduce the overlap in hours during the school day which enables
1
the removal of contractual overtime. Senior janitors and assistant janitors will work a 37 hour week.
2) Primary and ASN schools - Review the working hours across the year to reduce the janitorial hours from
43 hours per week to 40 hours per week during school term time and in service days and from 37 hours per
week to 28 hours per week during school holiday periods. This allows the removal of contractual overtime
with janitors working 37 hours per week on an annualised basis. A small number of primary school janitors
who work term time will require their working arrangements to be reviewed.
3) Review the janitorial and cleaning arrangements in 4 smaller schools with low pupil rolls and introduce 2
part time janitor/cleaner posts working a split day morning and evening term time. As vacancies occur this
model will be considered for further schools.
4) Roll out the successful janitor and janitor/cleaner model in the Cathedral and Firpark joint campus to 2
further joint campus schools: Rochsolloch and All Saints primary schools and Cumbernauld and St Andrews
primary schools.
5) Further expand the existing flexibility within the school janitorial cluster arrangements to provide cover
across schools on a "buddy" arrangement for limited periods of absence and annual leave. These local
arrangements allow the review of the janitorial relief pool establishment and a reduction of 11 posts to
generate a 50% reduction in the relief janitor establishment.
1.2. Will the policy have an impact upon the lives of people? You need to consider
service users, employees and the wider community? If so please consider and indicate
if the policy may affect the different groups identified below. Please √ as appropriate.
Yes
People from black and minority ethnic communities and different
racial backgrounds including Gypsies and Travellers
Women and men boys and girls (inc pregnancy and maternity)
No
impact
Don’t
Know
√
√
Married people and civil partners
√
Disabled people
√
√
Older people, children and young people
Lesbian, gay and bisexual people
√
Transgender people
√
People of different religions or beliefs or non-beliefs
√
People’s Human Rights
√
1.3. Do you have evidence or reason to believe that this policy will, or may potentially
affect the Council’s duty to:
Yes
1. Eliminate unlawful discrimination, harassment and victimisation and
any other conduct prohibited by the Equality Act 2010?
2.Advance equality of opportunity between people who share a relevant
protected characteristic and those who do not
3. Foster good relations between people who share a protected
characteristic and those who do not?
4. Protect and promote human rights?
2
No
Don’t
Know
√
√
√
√
Please provide details.
1.4. Is a Stage 2 full EqIA required?
Yes
√
No
Stage One Sign-Off
This budget saving is not relevant to any aspect of the council’s equality duties or
wider equality responsibilities and therefore does not require an EqIA.
Person responsible for EqIA
Name:
Lesley Wilson
Job title and service division team:
Planning & Compliance Manager
Date:
5/8/15
Head of Service level/Senior Manager sign-off:
Name:
Job title and service division team:
Graham
Patrick
Head of Facility Support Services
3
Date:
5/8/15
Signature:
Stage Two Full Equality Impact Assessment LLS015
Gathering evidence
1.1
What do I know now?
1.1.1 Who are the stakeholders and beneficiaries?
NLC employees, school staff and pupils.
1.1.2 What data, consultation, research and other evidence or information is available
relevant to this EqIA? (This is a desktop exercise)
The following consultation took place on the proposed savings:
Distribution of 170,000 A5 summary booklets to households, First Stop Shops and libraries
Dedicated section on website and on-line survey along with opportunity to comment via email, social media and in writing
Facilitated drop in sessions in libraries where members of the public could complete online
survey, discuss proposals with a member of Chief Executive’s staff or pick up a booklet
A series of presentations to community groups, voluntary sector meetings and the business
community
Community Planning Partners and other organisations were written to by the Chief Executive
Media engagement - Weekly media briefings and features on national news websites
Employee and trade union engagement – meetings, content on Connect and e-mails
1.1.3 What does the information in 1.1.2 tell you about the impact or potential impact
on stakeholders and beneficiaries of the policy, procedure, budget saving etc?
Consultation outcome ranked this saving twentieth in the least agreed list.
1.2
What else do I need to know /find out?
1.2.1 Further consultation – Please use the table directly below to say who you will
consult with (tick Yes No). Once consultation has taken place provide the details
below
Protected
Yes No
Describe what you did, with whom and when. Please
Characteristic
provide a brief summary of the responses gained and
links to relevant documents, as well as any actions
Age
√
See 1.1.2 above
Disability
√
Gender
See 1.1.2 above
See 1.1.2 above
√
√
Gender reassignment
See 1.1.2 above
4
Marriage and civil
partnership
Pregnancy and
maternity
Race
Religion or belief
Sexual orientation
√
See 1.1.2 above
√
See 1.1.2 above
√
See 1.1.2 above
√
See 1.1.2 above
√
See 1.1.2 above
Consultation on the budget savings for all services
was undertaken at a corporate level by NLC Chief
Executive’s Office and included the following

Distribution of 170,000 A5 summary
booklets to households, First Stop Shops
and libraries
Dedicated section on website and on-line
survey along with opportunity to comment
via e-mail, social media and in writing
Facilitated drop in sessions in libraries
where members of the public could
complete online survey, discuss proposals
with a member of Chief Executive’s staff or
pick up a booklet
A series of presentations to community
groups, voluntary sector meetings and the
business community
Community Planning Partners and other
organisations were written to by the Chief
Executive
Media engagement - Weekly media briefings
and features on national news websites
Employee and trade union engagement –
meetings, content on Connect and e-mails


Other Groups




The report on the consultation can be accessed via
this link.
Trades Unions
Employee fora and
groups
Multiple equality
strands
Human rights
Rehabilitation of
Offenders
√
See 1.1.2 above
√
See 1.1.2 above
√
See 1.1.2 above
√
See 1.1.2 above
√
1.2.2 What additional research or data is required?
5
n/a
1.2.3 What does the additional research and data tell you about potential or known
effects?
n/a
2.
Assessing the impact and strengthening the policy
Considering all the evidence you now have how will the policy affect different groups and
communities in relation to equality and human rights?
2.1 How does/will the policy and resulting activity affect those with protected
characteristics (including employees)? Please use the table below to provide details.
Detail any Positive
impact
Age
Detail any adverse
impact
Reduction in
janitorial service in
11 small schools
and also on
occasion some
schools may have
part time janitorial
services
Reduction in
janitorial service in
11 small schools
and also on
occasion some
schools may have
part time janitorial
services
Disability
Gender
Gender Reassignment
Marriage and Civil
Partnership
Pregnancy and
6
If adverse how can
we mitigate this?
Where no
mitigating action is
planned please say
why not
Liaise with Head
Teachers on impact
of saving
Maternity
Race
Religion/ Belief
Sexual Orientation
Multiple strands
Human Rights
Rehabilitation of
Offenders
Other comments
from consultations
2.2. What measures could be taken to strengthen the policy / strategy to help promote
equality of opportunity, foster good relations and promote human rights?
n/a
2.3. Considering questions 2.1 and 2.2 what actions / measures will be put in place
before introducing this policy please provide details.
Action
3.
Timescales
Responsible
Officer
Review details
(include
timescales)
Monitoring, evaluating and reviewing
3.1. How will you monitor the impact and effectiveness of the new policy?)
Monitor and evaluate standards through the use of survey monkey – customer
satisfaction.
4.
Making a decision and sign-off
Recommendation
Tick
Comment (where applicable,
Timescales
please give more information e.g.
where to pilot, what modifications,
etc.)
Introduce the policy
√
25/2/16
7
Adjust the policy then
introduce
Introduce the policy with
justification regarding
potential adverse impact
Stop and withdraw the policy
Stage Two Sign-off
Name of Policy
Reconfiguration of Janitorial Services to Secondary, Primary
and ASN schools
Author of EIA
Name
Anne Hanlon
Job title and service division team
Date
Business Manager FSS
10/2/16
Head of Service level/Senior Manager sign-off:
Job title and
Name
division/ team
Date
Graham Patrick
19/2/16
Head of Facility
Support Services
8
Signature