New Features in Word 2010/2013
Contents
Introduction ......................................................................................................................... 2
1. Options on Opening Word .............................................................................................. 2
2. Improved Templates List ................................................................................................ 2
3. File tab on Ribbon - opens Backstage View ................................................................... 2
4. Pinning Documents to Top of Recent Documents List ................................................... 3
5. Pinning Folders in the Save As area of Backstage view ................................................. 4
6. Auto bookmarking........................................................................................................... 4
7. Navigation Pane for Headings / Pages / Search Results ................................................ 4
8. Read Mode ..................................................................................................................... 5
9. Collapsing text under a heading (when styles have been used) ..................................... 6
10. Change Display of Ribbon ............................................................................................ 7
11. Customize the Ribbon .................................................................................................. 7
12. Paste Preview when Pasting ........................................................................................ 8
13. More Information in the Undo list .................................................................................. 9
14. PDF to Word Conversions ............................................................................................ 9
15. Comment ...................................................................................................................... 9
16. New Design Tab in the Ribbon ................................................................................... 10
17. Alignment Guides ....................................................................................................... 10
18. New Photo editing tools .............................................................................................. 10
19. Crop a Picture To a Shape ......................................................................................... 11
20. Layout Options icon .................................................................................................... 11
21. Quicker Access to Crop Command and Style Options for a Graphic .......................... 11
22. Inserting Online Videos .............................................................................................. 12
23. Screenshots................................................................................................................ 12
24. Print and Print Preview together ................................................................................. 13
25. Share Documents via Sky Drive, or Office 365’s Sky Drive Pro ................................. 13
26. Sharing Options .......................................................................................................... 14
27. Improved Help ............................................................................................................ 15
28. Customize Office Background and Theme ................................................................ 15
© IT Services, UCL Institute of Education, University College London, September 2013
Introduction
This guide summarises many of the new features of Word 2013 and accompanies the
New Features of Word 2010/2013 demonstration training session offered by the IT
Services training programme. Note, some of these features were introduced for Word
2010.
1. Options on Opening Word
When you open Word you are no longer taken to a blank document but to a range of
options. You can select to open a recently opened document, a blank document, a
template or navigate to other existing documents.
2. Improved Templates List
Many more templates are available and you can easily search for more template from
thousands available online. To get to the template click on the File tab, then select New.
You can:



Select one of the templates by clicking one of the thumbnail
Type a keyword in the search box at the top of the screen to look for more templates
online.
Use the horizontal links such as Resume, Labels or Calendar.
3. File tab on Ribbon - opens Backstage View
The File tab replaces the old Office button. Once clicked it provides you the usual list of
commands relating to the control of files (e.g. New, Open, Save, Save As, Print, Close), a
list of file properties and easy access to further commands and features such as
compatibility, protection and versioning. This new arrangement is referred to as the
Backstage view.
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To open the backstage view click the File tab.
Click the Back button to return to the document
TIP: Shortcuts
 CTRL+O opens backstage view and goes straight to the Open command and
other options, (i.e. shows a list of recent files you can open)
 CTRL+F12 opens the Open dialogue box so you can immediately navigate to
the file you wish to open
4. Pinning Documents to Top of Recent Documents List
When you click on the File tab, then select Open, (or CTRL+O) you see a list of recently
opened files.
You can pin any of these
files to the list to in effect
create a shortcut to them.
To do this hover over the
file name, move your
mouse over the pin on the
far right side and click. All
pinned documents remain
at the top of the list. To
unpin, click on the pin
again.
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5. Pinning Folders in the Save As area of Backstage view
When you click on the File tab,
then select Save As you see a
list of recently saved to folders.
You can pin any of the folders
to the list to in effect create a
shortcut to them.
To do this hover over the folder
name, move your mouse over
the pin on the far right side and
click.
6. Auto bookmarking
Word remembers where you were last working in your document before you closed it
down and will offer you the option of picking up from where you left of.
When you open a document look for the bookmark icon on the right of the
screen. When you hover over the icon Word will ask you if you wish to pick up
where you left off. It will also tell you how long ago you were late there, e.g. a
few seconds ago, a week ago etc.
7. Navigation Pane for Headings / Pages / Search Results
The old Document Map/Thumbnail view has now become the Navigation Pane and has
had the Search feature incorporated into it. There are three tabs to move through.
If the navigation pane is not displayed go to the View tab
And click in the Navigation Pane checkbox.
Under the Heading tab
You see a list of all the document headings which you have
applied Word’s standard styles to (e.g. styles Heading 1,
Heading 2 etc.)
Click on any heading in the list to navigate to it in the
document.
Right click a heading and you will see options to promote or
demote it to higher or lower level heading, or insert a new
heading before or after current heading.
VERY USEFUL TIP:
You can change the order of the chapters around in the document by simply
clicking and dragging the headings listed in the navigation pane. Click and drag the
heading to the required positions and the contents are moved too. This saves on
time consuming cut and pastes when restructuring your document.
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Under the Pages tab
You will see a pages thumbnail view
Under the Results tab
You can carry out searches.

For text use the search box. All the words will be
highlighted in the document.
You can move around the occurrences of the word by
using the up or down arrows at the top of the pane.
Also the headings containing that word will be
highlighted in the headings list in the navigation pane.

For non text use the magnifying glass
(The magnifying glass button will open a drop down box and you can select from a list
of various elements such as graphics, comments etc.)
The headings containing the elements you are seeking will be highlighted in the
headings list in the navigation pane.
8. Read Mode
The focus of Read Mode is on reading content and not writing. The ribbon and other tools
are gone. You are shown screens rather than pages. Images are reduced in size and text
flows in any empty spaces.
In Read Mode you can:





Double click on any images, charts or tables to zoom to full screen. A separate
window opens showing that object zoomed in. Click on the magnifier to zoom in
further.
Right click on a word to bring up short menu with options such as Translate, Define.
Use the mouse wheel to scroll through the document. You will move a screen at a
time for every notch of the mouse wheel or press of arrow key.
Move through the pages using the arrows in circles on the left or right of the screen.
Move around using the Navigation pane.
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The reading toolbar offers commands specific for reading.
To switch on Read Mode either go to the View tab and click on the first command or click
on the Read Mode shortcut button located bottom right of the screen.
9. Collapsing text under a heading (when styles have been used)
The ability to collapse parts of your document is very useful if you are working on a long
document and you wish to hide away all the text you have proofed or edited so you can
just concentrate on the remaining text and scroll through it more easily.
In either Read Mode or Print Layout view, hover your
mouse over a heading in the document, then click on the
blue arrow which appears on the left of the heading. This
will collapse the text under that heading.
Collapsed heading
To expand the heading again click on the clear arrow.
NOTE:
For this to work the heading must have one of Word’s preset heading styles applied to the
heading text, e.g. Heading 1, Heading 2.
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TIP:
If you right click on a collapsed heading you will
see a drop down menu with option to expand
just that heading or all other collapsed headings
in your document. If you right click on an
expanded heading you will see a drop down
menu with options to collapse just that heading
or all headings,
TIP:
It is possible to set up a document to open with certain headings already collapsed. This is
useful if you wish to give yourself or your readers the options to decide which headings to
expand and read. To do this, click in the heading, go to the Home tab, click on the
Paragraph group dialogue box launcher
button.
In the Paragraph dialogue box click the checkbox
next to Collapsed by default and then click OK
See example opposite. Readers can
open the headings they wish to read by
clicking on the white arrow on the left of
each heading.
10. Change Display of Ribbon
To the left to the Minimize button is the Ribbon Display
Option button.
It gives you the option to just display: the tabs, both the
tabs and ribbon, or go into auto-hide mode.
11. Customize the Ribbon
You can create your own ribbon tabs, groups within the tabs and then assign whichever
commands you desire.
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To do this click on the File tab, click on Options (final command on blue bar on left), then
select the Customize Ribbon option on the left
Use the:
 New Tab,
 New Group,
 Rename
buttons to set
up your tab and
groups, then
the Add button
to bring across
commands.
Example of new tab with commands
12. Paste Preview when Pasting
Whenever you paste text and other elements into your
document a drop down menu appears with one or more Paste
Options. Hover over each of the paste options and watch the
Paste Preview change, i.e. you can see what each option will
do to your pasted text before you click on the option to select it.
The Paste options include: Keep source formatting, Merge
formatting and Keep text only.
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13. More Information in the Undo list
When you click on the down arrow after the Undo
button in Word 2013 not only do you see a list of the
actions you performed but you see the text you
typed (or at least the beginning few words of your
typing).This makes it easier to decide how far you
should undo or which typed text you should undo.
14. PDF to Word Conversions
PDF files can now be converted into fully editable Word documents. (Note, this is not
possible if a document was scanned in as a graphic). Reviews on this suggest that this
feature is not completely satisfactory at this stage of development.
To carry out a conversion, open Word, click on the File tab, select Open, navigate to the
PDF file and select it, then click OK. Word prompts you that it will convert the PDF to an
editable Word document, and that it could take a while.
NOTE: the graphics may not be in same place, the text may be differently spaced.
When you save the file Word will save it in Word format by default but you can opt to save
it as a PDF file.
15. Comment
Comments work in the same way as in previous versions of Word, but the addition, Word
2013 gives you the opportunity to reply to a comment by email, a call, IM or to start a
video chat directly from the comment.
To do this, locate the comment, hover over the persons photo or placement holder for a
photo. A pop-up opens showing the persons availability. Click on the icon relating the how
you wish to contact the person.
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16. New Design Tab in the Ribbon
The new Design Tab brings together commands relating to the design and styling of the
document page which were spread out across various tabs in previous versions of Word.
Example of tools include: watermark, page colour, page borders, document themes and a
document formatting tool.
17. Alignment Guides
As you click and drag objects around your document green alignment guides will appear
to assist you in aligning the object exactly to the margins, top of paragraphs, top of
headings or centre of the document. When the appropriate green line appears to indicate
your object is perfectly aligned drop the object into place.
To switch these guides on or off, go to Page Layout tab, select the Align command, then
select the Use Alignment Guides option.
18. New Photo editing tools
New photo editing and effects tools are available, as well as
picture corrections commands.
There are two ways of accessing the picture editing
tools/effects/correction tools:

Right click the picture, select Format Picture, then select one
of the four option icons at the top of the Formatting task panel
which opens on the right side of the screen.
TIP:
Artistic effects can be found under the second icon which
is the Effect icon

Select the picture and then click on the Picture Tools Format
tab (which will be the final tab on the ribbon). You will find the
Effect, Correction and Artistic tools along the ribbon under that
tab.
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19. Crop a Picture To a Shape
If you wish to crop a picture to a shape,
select the picture, click on the Picture Tools
Format tab on the ribbon, click on the lower
half of the Crop tool, select Crop to Shape,
then select the shape you require. See the
example oppoiste.
20. Layout Options icon
When you click an object, such as an image, chart or SmartArt, a Layout Options icon
appears at the top right corner. Click on the icon for directly access to text wrapping
options.
Also, click on the See more link at the bottom
for more.
21. Quicker Access to Crop Command and Style Options for a Graphic
Cropping a graphic and applying a style are two commonly used features for graphics but
can take a little time to locate.
Now you simply need to right click the graphic and in
addition to the usual drop down menu you also get the
two additional options available via two buttons above
the drop down menu.
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22. Inserting Online Videos
You are now able to insert online videos that you can watch from Word without having to
leave the document. The first frame of the video is automatically displayed instead of any
generic video icon.
To insert an online video go to the Insert tab
and click on the Online Video command.
Enter keywords into the Bing search box or
enter a video embed code. Follow any further
instructions given.
TIP:
If the Online Video command button is greyed out your document may be in compatibility
mode. If this is so, go to File, Information, Convert)
To play back the video simply click on video frame Play
button
23. Screenshots
Word allows you to take a screen shot of your document, another window or portion of the
desktop behind your document.
To do this, click in the document where you wish to insert the screen shot, go to the Insert
tab and click on the Screenshot command. You have
three options.

To add the whole window click on the
Available windows options

If you have multiple windows open click the
window you want to clip from the thumbnails
presented to you.

To select a portion of the desktop behind the
Word document click on Screen Clipping and
then click and drag over your selected are.
The screen shot will appear in your document at the position of your cursor.
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24. Print and Print Preview together
The print dialogue box has now
been replaced by a Backstage
view window. To open it click on
the File tab, then Print.
Alternatively use the shortcut
keys: CTRL+P.
All the usual print commands are
there but it may takes a while to
get used to the new layout.
A preview of the file is offered on
the right side of the screen.
Page setup link
25. Share Documents via Sky Drive, or Office 365’s Sky Drive Pro
When you select the command to Open
or Save As via the File tab (i.e.
Backstage view) you will see that you
have the choice to link to your Sky
Drive account or Add a Place.
An example of a place you may wish to
add to includes Office 365’s Sky Drive
Pro or Team site. (All students should
have an Office 365 account provide
both these/)
TO LINK TO A SKY DRIVE ACCOUNT
Click on the SkyDrive option and provide your SkyDrive account details when prompted.
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TO ADD A PLACE
e.g, Office 365’s SharePoint team site or Sky Drive Pro.
i)
Click on the Add a Place option,
ii)
Click on the service you require
iii) Type in your email address and
password when prompted
(Note, your email address in this
case will be in the format
([email protected])
iv) Click the Sign in button
You will now see an
extra place added
‘Institute of Education’
relating to the IOE
Office 365 service.
When clicked you will
see options to either go
to your Sky Drive
account or the Team
Site.
Once you have placed files on either your Sky Drive, Office 365’s Sky Drive Pro you will
be able to share with others using the usual sharing features of Sky Drive. (More on
sharing in Sky Drive Pro in the Office 365 demonstration sessions and workshops)
26. Sharing Options
There are various options for easy sharing of your document available from the File tab.
Click on the File tab and select Share. Sharing options include: inviting people to share
your document with you via
your Sky Drive, Emailling
the document, presenting
online, send by instant
message or post to a blog.
Select the option you
require from the list and
follow any further
instructions or prompts.
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27. Improved Help
As in previous versions of Word 2013, clicking on
the question mark button in the top right corner of
the screen will open the Word Help dialogue box
which allows you to search for help by topic by
typing in keyword(s)
In addition the usual keyword search more options
are offered to you such as a list of the most popular
help searches, shortcut links to what’s new,
keyboard shortcuts, tips for tables and basic training
files.
28. Customize Office Background and Theme
If you feel there is too much white background you can customize your Office applications
to have an alternative theme. As a result some parts of the application window will no
longer be white.
To do this click on File
and select Account.
Then select the Office
Theme colour. You may
also wish to select an
Office Background.
NOTE: A change made in
one Office application will
be reflected in all the
others.
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