SPORT BAY OF PLENTY RISK ANALYSIS MANAGEMENT SYSTEM - Sport Bay of Plenty Activities
Location: Kaharoa School,
Rotorua
Hazard
No.
Potential
Hazard or Risk
Date: Tues 20 June 2017
Postponement Date: Fri 23 June 2017
Type of Activity & No. of Participants: Cross Country - 300-500
Description of participants: Year 4-8 (Prim/Int) school students
Causes
What could cause it to happen?
Likelihood
Impact
Priority
It is practicable to:
Eliminate
Isolate
Yes
No
Yes
No
Organiser: Sport BOP & Kaharoa School
Mitigation
Minimise
How could we prevent it from happening?
Yes No
Responsibility
Who?
People
Participants , Volunteers and Staff e.g. individual abilities and fitness, attitudes, age, experience, health conditions, drugs and alcohol, allergies
Medical Conditions –
diabetic, heart or stroke
Pre-existing medical conditions may cause
the participant to become unwell during the
activity
2
Medical Conditions Asthma, allergies
Pre-existing medical conditions may cause
the participant to become unwell during the
activity.
Unlikely
Catastrophic
High
√
√
3
Medical Situation –
Sprain, strains, broken
bones, concussion.
Collision with other runners or object.
Rolled ankle, sprains etc
Moderate
Moderate
High
√
√
4
Ability/ experience level
of participant
Unlikely
Moderate
Medium
√
√
5
Other
Participants/spectators
Unlikely
Moderate
Medium
6
Inadequate nutrition
Unlikely
Moderate
Medium
1
Lack of fitness, lack of training and
preparation for the activity
Participants and spectators watching event
too close to course, leading to distraction
and/ or collision causing injuries.
Insufficient intake of food and water for
activity.
Rare
Catastrophic
√
Medium
√
√
√
√
√
√
√
√
√
√
√
Schools required to provide information in regards to any students with preexisting medical conditions and their plan of action if required. All participants have
any emergency medication handy and available at the event. All teachers in charge
have access to medication. Qualified First Aid staff are onsite. 4 wheeler on course
throughout the event to transport First Aider to patient or vice versa.
Schools required to provide information in regards to any students with preexisting medical conditions and their plan of action if required. All participants have
any emergency medication handy and available at the event. All teachers in charge
have access to medication. Qualified First Aider onsite. 4 wheeler on course
throughout the event to transport First Aider to patient or vice versa.
A qualified first aider and first aid kit will be on site. Schools also required to bring a
medical kit. All participants with allergies to be advised of risk and to have any
emergency medication handy and available at the event. 4 wheeler on course
throughout the event to transport First Aider to patient or vice versa.
Teachers in charge should know the ability/experience of their student’s prior to
the event. They need to ensure their athletes are adequately prepared for the event.
Safety zones marked off for participants and spectators. Clearly marked and taped
off areas for competing athletes only. Maps of the courses available prior to the
event.
Teachers in charge should ensure their athletes are prepared with their nutrition
and fluid for the day of the event. This forms part of the athlete’s training and
preparation to compete safely.
Participant
Teacher in Charge
Parent
Participant
Teacher in Charge
Parent
Event Manager (Sport
BOP/Kaharoa School)
Event Managers (Sport
BOP/Kaharoa School)
Schools/Teacher in charge
Teacher in Charge
Event Manager (Sport
BOP/Kaharoa School)
Teacher in Charge
Teacher in Charge
Parent
Equipment
Suitable clothing, specific gear relevant to the activity, equipment meets the abilities of the participant, relevant safety gear, first aid kit
1
Incorrect Clothing
2
Incorrect Footwear
3
Correct set up of courses
4
Electric Fences
Clothing not suitable for activity or
conditions and may cause injury or health
issues
Footwear not suitable for activity and may
cause injury
Incorrect placement of pig tails and rope
could increase the chance of accidents and
injuries.
Electric shocks
Unlikely
Minor
Medium
√
√
√
Unlikely
Minor
Medium
√
√
√
Unlikely
Major
Medium
Unlikely
Minor
Medium
√
√
√
√
Teacher in charge needs to ensure their students are wearing appropriate clothing
for the event. (school PE gear recommended). Teacher in Charge to advise students
to bring plenty of warm clothing.
Teacher in charge needs to ensure their students are wearing appropriate footwear
for the event.(sneakers or trainers recommended)
Appropriate, qualified official and assistants/marshals in place to ensure safety
around course. Any potential hazards to be aware of outlined at the event briefing
to team managers and participants.
√
All participants advised in the event briefing and during walk through of course to
stay away from any electric fences. Teacher in charge to stress the importance of
this to students.
√
Participant
Teacher in Charge
Participant
Teacher in Charge
Event Manager (Sport
BOP/Kaharoa School)
Event Manager (Sport
BOP/Kaharoa School)
Teacher in charge
Participant
Environment
Weather, terrain, infrastructure – bridges, roads, maintenance work; other events at the same time, spectators and public – keep safe
1
Ground Conditions
2
Weather
3
Car Park Area
The course is multi terrain which means
there are potential hazards like slippery
surfaces, tree stumps, rabbit holes and
roots etc
Heat, cold and rain. Wet weather will cause
slippery and dangerous conditions on the
track and field areas increasing risk of
injury.
Vehicle accident
√
√
√
Unlikely
Minor
Medium
Likely
Minor
Medium
√
√
√
Unlikely
Major
Medium
√
√
√
A safety checklist is completed on the track prior to event and throughout the day. A
safety briefing pre-event will highlight any safety issues with the venue. Shoes are
recommended for the event.
Hazards due to wet conditions will be identified and included in event briefings.
The Event Safety Checklist will be completed pre-event and continually through the
day recognising any weather changes that may impact on the event. If the weather
is too bad for the event to begin, or continue, it will be cancelled.
Teachers in charge advised at the start of event to keep all children away from
carpark areas and to remain in the field areas at all times unless entering or exiting
a vehicle upon arrival and departure. Or unless with an adult.
Event Manager (Sport
BOP & Kaharoa School)
Event Manager (Sport
BOP/Kaharoa School)
Teacher in charge
Event Manager (Sport
BOP/Kaharoa School)
Who has the overall responsibility of the activity: Event manager (Sport BOP & Kaharoa School)
If the activity is to be held at an “owned” location Venue - Health and Safety Plans must be sighted and checked and attached to this form for signing off
All locations must be inspected prior to an activity/event taking place and an on the day checklist completed.
Comments:
Responding to an incident: Procedure for treatment for injuries: Minor will be treated on site with the assistance of Team Managers and/or Event Manager, and/or Qualified First Aider. In the unlikely event of a serious injury, the Event Manager will
assess the situation and an ambulance will be called, the patient kept calm and reassured, treat any symptoms, and continually monitor until help arrives. An incident form will be completed after the event and the incident investigated with a report given to
their manager. Staff must read and attach a copy of the relevant response plan for identified incidents.