Purchasing & Materials Management Division
Michael Pacholok, Director
Elena Caruso
Manager of Purchasing,
Goods and Services
Tel: 416-392-7316
Fax: 416-392-8411
[email protected]
City Hall
17th Floor, West
100 Queen Street West
Toronto, Ontario M5H 2N2
May 22, 2012
VIA INTERNET POSTING
3 pages
George Gellos
ADDENDUM NO. 1
Request for Quotation No. 1212-12-0092
Re: Quotations are invited for the non-exclusive supply, delivery, installation, as well as related and support
equipment and supervision necessary to sustain system operating functions necessary for the Preventative
Maintenance Repairs and Emergency Repairs to two (2) UPS Systems.
Closing Date: May 28, 2012 at 12:00 Noon
Please refer to the above Request for Quotation (RFQ) document in your possession and be advised of the
following:
Please see attached revised Price Schedule A and disregard original
Price Schedule A. Please attach revised Price Schedule A to your
Request for Quotation.
All other terms and conditions remain the same.
Please attach this addendum to your Request for Quotation document and be governed accordingly.
NOTE: Bidders are reminded that the following statement appears on the Request for Quotation Form:
“I/WE ACKNOWLEDGE THE RECEIPT OF ADDENDUM NO____TO____DATED____TO____.
THIS FORM MUST BE COMPLETED, SIGNED AND RECEIVED ON OR BEFORE THE DATE
AND TIME SPECIFIED, OR YOUR QUOTATION WILL NOT BE CONSIDERED”.
As such, bidders are required to acknowledge all addenda in the space(s) provided on the Request for
Quotation Form or your quotation will not be considered. The failure to submit your bid with the
Revised Price Schedule A dated May 22, 2012 will result in your bid being declared non-compliant.
Should you have any questions regarding this addendum, contact George Gellos at 416-338-0488.
Yours truly
Edward Chin, Supervisor
Purchasing, Goods and Services
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REVISED PRICE SCHEDULE "A" DATED MAY 22, 2012
Supply, delivery, installation, as well as related and support equipment and supervision necessary to sustain system operating functions necessary for the
Preventative Maintenance Repairs and Emergency Repairs to two (2) UPS systems, switchgear, automatic transfer switches, transfer switches,
batteries and two (2) 500 kW Generators at 4330 Dufferin Street, Downsview, Ontario M3H 5R9 for the City of Toronto’s Emergency Services Division
for a period of one (1) year from date of award to May 31, 2013 with the option to renew the Contract for two (2) additional separate one (1) year periods.
In the event of mathematical errors found in the pricing pages, the unit prices quoted shall prevail. Extensions and totals will be corrected accordingly and adjustments
resulting from the correction will be applied to the total bid price quoted.
Estimated
Quantity
from date of award to
May 31, 2013
$____________/
per year
Unit Price
From date of award to
May 31, 2013
$____________
$____________
*Prices per hour includes: Holiday and Vacation Pay and Fridge Benefits (as per the attached Fair Wage Schedule) Travel Time, Vehicle Standby, Mileage, Equipment
Charges, Overhead and Profit and all disbursement associated with the work, excluding HST.
1
$____________/
per year
100 hours per year
40 hours per year
$____________/hr
$___________/hr
$___________/hr
$_____________
$_____________
$____________
$_____________
$______________
___________%
$70,000.00
125 hours per year
Extended Price
from date of award,
to May 31, 2013
One Major pre-scheduled preventative maintenance service per year.
(includes design engineer) of 2 UPS systems and 2-500kw Generators
1
Description
1
One Minor pre-scheduled preventative maintenance service per year.
(includes design engineer) of 2 UPS systems and 2-500kw Generators
Service Technician
Other Time includes (Monday to Friday, 5:01 pm to 6:59 am, Weekends (24 hours any time))
Service Technician
Emergency Repairs Regular Time (7:00 am to 5:00 pm Monday to Friday)
Design Engineer (to perform and review diagnostics investigation and develop/authorize a
Method of Procedures (MOP) for safe implementation of required shut downs and MOP’s.
Emergency Repairs (24 hours anytime)
2
3
4
5
Service Technician
Statutory Holidays (24 hours any time)
6
Total spent for miscellaneous parts and materials for this location is approximately $70,000.00 exclusive of taxes, for a one (1) year
requirement, and is subject to budget approval.
$_____________
7
State your percentage mark up on miscellaneous parts and materials, above Distributor cost, item # 7 from date of award to May 31,
2013.
$_____________/hr
8
Mark up amount is based on $70,000.00 in parts and materials multiplied by the above stated percentage mark up.
25 hours per year
9
GRAND TOTAL (excluding HST) Items (1 to 7) + 9
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MARKUP ON MATERIALS
Price for all other parts and materials (if required):
Percentage markup over “Distributor Cost“ for miscellaneous parts and material (if required)
Option Year 2
Option Year 1
%
%
Parts and materials are to be provided and charged at "DISTRIBUTOR COST” plus a percent markup for overhead, profit and all other
charges. Distributor Cost shall mean the actual cost to YOUR ORGANIZATION after deduction for all trade discounts excluding HST.
Percentage markup over “Distributor Cost“ for miscellaneous parts and material (if required)
OPTION YEARS:
Please state your percentage increase for each of the following option years, if applicable. Prices will be rounded to two (2) decimal places based on the
third (3rd) decimal place only, to establish the new unit prices for the option year.
Option Year 1: June 1, 2013 – May 31, 2014 _______% Maximum
** Please note: Option year 1 percentage will be based on the prices of the original term of the contract [From the date of award for a period of one (1)
year]
Option Year 2: June 1, 2014 – May 31, 2015 _______% Maximum
** Please note: Option year 2 percentage will be based on Optional year 1 Pricing
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