Spreadsheet Resources and Assignments
All of your spreadsheets will require calculations of one kind or another. Study carefully from the
types of formulas below to learn their basic use. Make sure you’ve gone through the accompanying
PowerPoint presentation in the standard before attempting to do these formulas or assignments.
Come back to this page as needed for correct formulas. The 6 spreadsheet assignments are
below this page.
Formulas & Functions
Formulas (and functions) always begin with the “=” sign. The equals sign tells Excel that a
calculation is coming. Simple formulas usually just involve working with two cells (example =C1+C3).
A more complex formula typically includes a range (column or row) of cells and or multiple
steps/operations.
Mathematical Operators
+
*
/
Addition Subtraction Multiplication Division -
(usually for more basic formulas)
Example:
Example:
Example:
Example:
Formulas for Ranges of Cells
=B2+B5 (to add two numbers)
=B2-B5 (to subtract two numbers)
=B2*B5 (to multiply two numbers)
=B2/B5 (to divide two numbers)
(usually for working with rows or columns of numbers)
Formulas always begin with the “=”. This symbols tell Excel that a calculation is coming.
Formulas do not include spaces and can include values and/or references to other cells.
Ranges include only the first and last cell names in the range.
To Sum up a Range:
To Average:
Lowest #
Highest #
Count #s
Count labels
Conditional Statement:
=SUM(Range) - Example: =SUM(B2:B15)
=AVERAGE(Range) - Example: =AVERAGE(B2:B15)
=MIN(range) - Example: =MIN(B2:B15)
=MAX(range) - Example: =MAX (B2:B15)
=COUNT(range) - Example: =COUNT(B2:B15)
=COUNTA(range) - Example: =COUNTA (B2:B15)
=IF(condition, then x, else y) – Ask instructor
On every Spreadsheet:
Do:
Merge and Center spreadsheet titles
Use formulas
Left align text but Right align numbers
Center align and bold column headings
Set decimal places in a given column the same
Format numbers for what they are ($ % etc.)
Be creative with fill and color use
Insert Name, Date, and Period in a Header
Center the spreadsheet vertically and horizontally
One Workbook with six spreadsheets
Include your Name, Date and Period in the header
Don’t:
Use a calculator
Left align or center numbers
Don’t use numbers in formulas where you
should us cell coordinates
Leave errors in your work
Spreadsheet #1
You now are the manager of a video rental store called Entertainment Today. You must
prepare a report to convey the number of videos rented for each month, by category, and
provide the totals following a specific format. The data is as follows:
INSTRUCTIONS:
1. Enter the data below into Excel
2. Widen columns as necessary to accommodate the
longest item in the column.
3. Your Spreadsheet will not align exactly like this one.
4. Enter formulas to calculate a total for each month and
each category.
5. Format your numbers to zero decimal places and add
1,000 separators
6. Bold and center align the column headings.
7. Make numbers always right aligned
8. Merge and Center titles over the spreadsheet
9. Name your spreadsheet "RENTALS".
REDBOX KIOSK #455B
QUARTERLY RENTALS REPORT
June
New Releases
1108
Western
188
Comedy
186
Exercise
128
Movie Classics
105
Sports
133
Disney
1207
Action Films
550
Science Fiction
119
99-Cent Special
1206
Total
July
1191
150
189
119
110
119
1322
630
131
1224
August
1133
191
176
131
149
126
1409
459
126
1301
Total
Spreadsheet #2
You have done such a good job at work that your boss has encouraged you to teach a class
at night. Below are the test scores for your first session.
INSTRUCTIONS:
1. Enter the data below and widen columns as necessary.
2. Your Spreadsheet will not look exactly like this one.
3.Calculate the total and average columns from correct formula.
4.Format the average column to 1 decimal place.
5.Calculate the average, highest, and lowest score for each individual test only.
6.Format all numbers appropriately.
7.Bold and center align the column headings and “merge and center” title.
8 Place the blank gray box under Total and Average columns to block it out.
9 Name your Spreadsheet CLASS
COMPUTER CLASS SPREADSHEET
Student Name
Allen, Sam
Bell, Wilson
Brown, Todd
Carter, Steve
Harrison, Susan
Hood, Barbara
Johnson, Christine
Anderson, Robert
Nguyen, Lui
Jimenez, Irina
Lau, Jonathan
Average Test Score
Highest Test Score
Lowest Test Score
1st Test
82
91
77
62
96
91
88
69
78
86
81
2nd Test
91
65
82
75
97
88
88
78
92
85
71
3rd Test Total
Average
Points Score
95
96
84
77
96
90
82
71
84
75
91
Spreadsheet #3
Title: INTEREST AND PAYOFFS
Include these column headings in your spreadsheet:
 Principal
 Interest Rate
 Time
 Interest Amount
 Total Payoff
Here is your data for Principal, Rate, and Time(in days)
7000
85000
13000
5300
8032
12987
10500
9323
6987
17879
0.134 30
0.167 90
0.24
180
0.198 270
0.234 360
0.234 30
0.214 90
0.167 180
0.236 270
0.222 360
Calculate Interest Amount and Total Payoff:
Interest Amount = (principal x Interest Rate x (Time/365))
Total payoff = (principal + Interest Amount)
Include these at the bottom of the Payoff column:



Total Payoff (will be under the payoff column only)
Average Payoff (will be under the payoff column only)
Highest Payoff (will be under the payoff column only)
Make Sure you:
1) Widen columns as necessary to just fit the widest number in the column.
2) Bold and center the column headings and “merge and center” the title.
3) Calculate Total, Average, and Highest for the Total Payoff Column ONLY.
4) Format the Interest Rate column to number with 3 decimal places.
5) Format all dollar amounts with 1,000 separators and 2 decimal places.
6) Name your spreadsheet INTEREST.
Spreadsheet #4 Given the data below, complete the report with the payroll details for a 2-week pay period ending last Friday
Payroll Register for the pay period ending: {insert last Friday's date here}
Name
Hours Worked
Regular
OT
Gross Earnings
Pay Rate Reg. Pay OT Pay Total Pay
Homer Simpson
Gray Davis
Tiger Woods
Barbara Tran
Sean Connery
80
55
80
80
80
1
Chris Pine
Adam Smith
Jack Kevorkian
Nancy Reagan
Andy Griffith
Shania Twain
80
29
80
72
80
80
10
John Candy
Luis Armstrong
Carl Lewis
Florence Griffith
Mia Farrell
William Clinton
26
80
80
80
80
65
Harriet Tubman
Betty Rubble
Julia Roberts
Pete Frampton
80
40
80
41
5
8
4
7
4
7.75
6.60
13.25
6.25
10.50
12.50
14.00
12.50
10.00
6.75
7.25
8.50
12.50
6.95
7.75
7.75
9.00
9.25
8.40
8.51
9.91
INSTRUCTIONS:
1)
2)
3)
4)
5)
6)
7)
FICA
Deductions
Fed With Insur Pension Total Ded.
Enter the data above and widen columns as necessary.
Calculate remaining columns from the formulas.
Format all decimals to 2 places, except the hour’s columns.
Use appropriate formats and alignments).
Total all columns except rate.
Fit on ONE page.
Name it "PAYROLL".
FORMULAS
Regular Pay- multiply pay rate & # of hours worked
O.T. Pay- multiply pay rate & # of OT hours worked * 1.5
Total Pay- add regular pay and OT pay
FICA- 8 percent of total pay
Federal Withholding- 12 percent of total pay
Insurance- 1.8 percent of total pay
Pension- 2.1 percent of total pay
Total Deductions- Add all deductions
Net Pay- Subtract Total Deductions from Total Pay
Net
Pay
Spreadsheet #5 Budget
Create a budget to keep track of your money. Make sure you do the following:
1) Format all numbers to “Currency” with 2 decimal places.
2) Adjust column width appropriately.
3) Bold and center align the column headings and “merge and center” the title
4) Calculate totals for each type of expense and for each month.
5) Include a grand total for all 4 months of expenditures.
6) Add another column to calculate the percentage of total expenses for each category
by dividing each category total by the grand total.
7) Add another row to calculate the percentage of total expenses for each month by
dividing each monthly total by the grand total.
8) Show how much is going into savings. (Total income minus total expenses)
***Hint: Since you have fewer months than expenses you might be better off
putting expenses as rows and months as columns so it’ll fit on one page.
Your income and expenses:
JANUARY: Income $900; Rent $400; Car payment $199; Groceries
$125; Utilities $89.50; School Expenses $25.75; Movie
Tickets $21
FEBRUARY: Income $1000; Rent $400; School books $278.97;
Groceries $79.16; Utilities $76.57; Car Payment
$199.61
MARCH: Income $1400; Rent $400; Car payment $199;
Groceries $73.93; School Expenses $55.99; Medical
Expense $100; Car Insurance $350; Utilities $69.51
APRIL: Income $1100; Rent $425; IRS expenses $279.54; Car
payment $199; Utilities $58.88; Groceries $88.85;
Misc Expenses $15.01
1) Use additional tools to make the report attractive. (Possibilities include: fill colors,
text colors, font and size changes, word art, etc.)
2) Make sure it all fits on one page.
3) Name it "BUDGET".
Spreadsheet #6
BEST VACUUM: Salesmen by Territory
Scenario:
You have been hired to create a spreadsheet for the BEST Vacuum company sales
supervisor. She needs information below to be included in a neat and organized way
so she can keep track of all of the salesmen’s productivity. The spreadsheet must be
well formatted as you have learned and then saved for future updates.
Layout the following info: (You make up names and numbers.)
Territory - (4 territories – Name them:
North, South, East, West)
Salesmen Names - (Have 4 salesmen per territory)
Day Sales - (# of vacuums sold during the day)
Night Sales - (# of vacuums sold during the night)
Along with the columns above
Calculate the following:
Total Sales - (per salesman)
Territory Sub-totals - (add sales for each territory)
Territory Incremental - (*** please don’t ask the teacher how to get this.
What might this mean? Boss is not available!
So, you look up the word “incremental” and YOU
decide what to do.)
% of Total Sales - (% of that territory for each salesman)
hint: salesman total divided by territory sub-total
*** please don’t ask the teacher how to get this. Give it YOUR best shot.
Below the data portion, the supervisor needs a summary with the following
information for each territory AND for salesmen:
Highest Individual Sales
Lowest Individual Sales
Average Territory Sales
Number of Total Salesmen
Relative Sales Range -- (difference between highest ind. sales and lowest ind. sales)
1) Format columns, numbers, titles, and headings appropriately.
2) Make sure it all fits on one page for your supervisor.
3) Name your spreadsheet BEST.