Willow Creek PTA- Minutes
General Members Meeting
October 13, 2011
Call to Order- 7:01 pm by Michelle Painter
Secretaries Report- June 2011 minutes were presented. Jill Myers motioned to approve the
minutes, Mary Templin 2nd the motion. There was no further discussion and the motion
carried.
September's minutes were presented. Christine Sadler motioned to approve the minutes,
April Garrett 2nd the motion. There was no further discussion and the motion carried.
Treasurer’s Report- Jill Myers reported the deposits from the Kid Stuff and Spirit Wear
fundraisers were made. PTA is up by $60 from last year's Kid Stuff fundraiser. Rita's Night
brought in $445. $2,150 has been given out in teacher grants. $320 is currently in the
account to send to Membership. April Garrett motioned to approve the report, Mary
Templin 2nd the motion.
Old Business
Membership: Our current membership is 82.
Kid Stuff: Jeanette Loeffler reported that 295 books were sold and 17 books are still
outstanding. A 3rd notice will be sent home for the outstanding books.
Spirit Wear: Kristin Polk reported that the Spirit Wear sale is done.
Candle Sale: April Garrett reported the sale didn't go as well as planned, however sales were
approximately $250 more than last year. Delivery will be around Thanksgiving.
Rita's Fundraiser: Mary Templin reported that $445 was brought in with this fundraiser. That is
$45 more than the previous Rita's Night. Lots of WCE staff were in attendance. The Box Tops
promotion went well. Rita's gave out 50 free coupons. Rita's is willing to do this fundraiser
again in the spring. The class party for Mr. Christman's class will be in the spring when Rita's
reopens.
Decorating Committee: Suzanna Kline reported that Thanksgiving decorations will go up
Nov. 1 (Tuesday) at 6:00pm. Halloween decorations will be coming down at that time.
Box Tops: Mary Templin and Jill Myers reported that Box Top collection is going well. There is
a display on the bulletin board in the hallway. Mrs. Meal's class has over 1,000 Box Tops so
far. There will be a contest for Box Tops at the Boo Fest. The first group of Box Tops will be
submitted in October. A collection sheet has been passed out to students and is available
on PTA's website as well.
Pens/Pencils: Michelle Painter presented an idea to purchase extra pencils for teachers to
hand out as needed. Pens could also be purchased. Both would have "Willow Creek"
imprinted on them. Pencils are $0.21 and pens are $0.24 each, when buying in 1,000
increments. It was suggested to look for cheaper pencils/pens without the imprint. Motion
was made to allow Michelle to purchase 1,000 pencils at less than $0.21 a piece. Christine
Sadler motioned, April Garrett 2nd. Michelle Painter approved. Ralph Touch motioned to
give Michelle $250 for purchases. April Garrett 2nd.
New Business
Teacher Grants: Mrs. Pritzer would like to purchase two CD players for the classroom. A value
of $100. Mrs. Berger would like to purchase a Spaceman Kit for Kid Writing. A value of $97.
Christine Sadler motioned to approve the grants, Mary Templin 2nd the motion. Michelle
Painter approved.
National Education Week: Carol Cox presented ideas to celebrate NEW. A bulletin board
could be used as a space for teachers to place 2 pictures of themselves: one in grade
school and one current. Next, students could write "What I like best about school" and read
it on the announcements.
Artist in Residence: Ralph Touch reported the details on this idea. PTA will need to fund.
Currently we need to vote on cost: $3,000. The artist would come to WCE and interact with
students in art class. A mural would be created that is permanent on the walls in the
building. It would help fill the "blank" spaces at our new school. Ideas include Tiger and
cubs, possible office area that is blank, Mosaic in which all students add a tile to the mural.
Mary Templin motioned to approve, Jenn Manmiller 2nd the motion. Michelle Painter
approved.
Approval of New Budget with Additions and Subtractions from Last Month's Meeting: Jill
Myers reported that last month we needed to add 2 new line items: 1. Grade Level Program
($2500) and 2. Fundraiser Expenses ($500). We will remove $750 Tax Prep as we are going to
prepare the taxes in-house. Artist will be added under "Charitable Expenses." Mary Templin
motioned to approve the changes, Jenn Manmiller 2nd the motion. Michelle Painter
approved.
Boo Fest: Michelle Painter reported that many families have selected to donate to the Boo
Fest, but she needs more volunteers to work the booths. She currently has 12 booth ideas.
Brain Show: Michelle Painted reported that the Brain Show was originally scheduled for Nov.
18, but the Scholastic Book Fair and Santa Shop is in session at that time. The Brain Show is
rescheduled for December 9, 2011. There will also be a Family Fun Night along with the two
shows.
Red Ribbon Week: Michelle Painter reported that PTA will pay for items to promote Red
Ribbon Week: stickers, bracelets, pencils and lollipops.
Santa Shop: Ralph Touch reported that Santa Shop will be held Thursday, November 17 and
Friday, November 18, 2011. All items will be $1.50. Money will be collected at the door for
tickets. An area will be set up outside of the shop for gift wrapping. Generic labels will be
made ahead of time (To: Mom/ To: Dad...). Holiday Lane will be set up in the Cafeteria. This
is for parents to shop/sell vendor items (Avon, Tupperware...). All vendors are asked to give
10% of profit to PTA for using the space. A snack shop with hot chocolate, coffee, and
desserts will be available too. Pizza fundraiser will be given a designated area for pick up as
well. We will need the building from 5-9pm.
Other: Mary Templin reported: Health room donations are going well. Chick Filet could be a
possible Dine and Donate fundraiser in the fall or winter. Applebee's fundraiser could be
held in February.
A Word from Our Principal: Mrs. Koehler would like to get Homeroom Coordinators to
organize help for outdoor projects such as: Willow tree needs to be staked, decorative
grasses need to be cut back, mums need to be cut, and mulch needs to be spread. She
suggested a "Work Day" and may include Boy/Girl Scouts.
Mrs. Koehler also introduced the staff who were in attendance at the meeting. (see
attendance)
Motion for Adjournment: April Garrett, 2nd by Christine Sadler.
Adjourn: 7:47pm
Next Meeting: November 9, 2011
Attendees: Michelle Painter, Ralph Touch, Jill Myers, Mary Templin, Suzanne Kline, Jenn
Manmiller, Kristin Polk, Christine Sadler, April Garrett, Crystal Chwatek, Kelli Mauger, Lori
Koehler, Carol Cox, Laura Hilburt, Hadi Carletta, Theresa Kelly, Lauren Stani, Mara Pritzer,
Sandy Harwhen, Allison Maloney, Karen Billger