Space Planning Committee Meeting Agenda
November 9, 2015
UC202
Attendees: Katie Plum, Chris Steele, Jessica Manning, Kailee Malleck, Alex Tomacek, Bruce Flage, Teresa
Huckaby, Maria Moore
1. Guest introduction: Lisa Badillo (Managing Director of Business Affairs) and Mike Chavez (Lead
Analyst Contracting) of Business Affairs-Texas Tech University Health Sciences Center- El Paso
2. Katherine had a beautiful Baby Girl! – she is on maternity leave and will maybe come in a couple of
times to help me get ready for next year before her official last day
3. Certified CBM011 and CBM014 on Friday October 30, 2015
Below is a comparison of this year’s report to last year’s.
Fall 2014
Fall 2015
2014 and 2015
Difference
Gross Square Feet
2,021,137 sq ft
2,032,885 sq ft
+11,748 sq ft
Net Assignable Square Feet
1,319,015 sq ft
1,320,441 sq ft
+1,426 sq ft
E&G Square Feet
592,728 sq ft
596,357 sq ft
+3,629 sq ft
Non-NASF
6,603 sq ft
18,660 sq ft
+12,057 sq ft
Most of the changes reported resulted from acquiring property, construction, renovation, or
repurposing on the following projects: Foster Field acquisition, Development Offices/Auditor
Offices/QEP office swap and renovation, MIR Food Safety Product Development Lab addition, and
the Softball Press Box addition.
We re-coded rooms in the Campus Storage-Old Field House to better reflect the occupants storing
materials (used to be labeled as all-Athletic storage space, which is incorrect). We are now
reporting the Softball/Soccer Concessions Building and the Texan Hall Boiler Building based on a
Space Planning Committee (SPC) decision. We had great feedback from department Space
Representatives this year due to a little more proactive campaign. Based on consulting with peers
institutions we have revised the procedure for coding class labs per predominant use and prorating.
4. Preliminary sue score
Final SUE score for 2014:
Classroom: 49 (Standard is 75)
Class Lab: 83 (Standard is 75)
Overall: 132 (Standard is 150)
Preliminary (Best Estimate) SUE score for 2015:
Classroom: 66 (Standard is 75)
Class Lab: 84 (Standard is 75)
Overall: 150? (Standard is 150)
5. Working with IT to adopt a Content Management System for space inventory –Chris and IT are
currently doing research into what other institutions are using. Update? Chris is talking with Brandon
Hennington from TTU and also to other universities.
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6. List of 110’s and 210’s in Ramport – Christine Burrell is working on this project. Update from Kailee.
Pending
7. Banner Fire Code Max Problem – Update on fix? (Chris). Maria will contact Mark Hirt to see if he might
offer a solution
8. Signage Update: Maria and FM will now be in charge of ordering room signs for missing sign situations.
FP&C will order rooms signs for new construction, and Communication and Marketing will order
signage that has more to do with logos, way finding, etc. it will all take effect when the OP is updated
and approved.
9. Changes to Keep in Mind for this Next Reporting Year):
a.
Admin Building – Development Office under construction – completion expected in a month.
Katherine has coded these rooms as 060 for this reporting year. Maria will visit this suite next
reporting year. Expected completion date-Early January
b. CHP Weight Room, Track, and Courts – Jay and Angie will decide how we are reporting this
space for next year (how much is this space E&G versus Auxiliary). After researching other
universities, TTU has some 70% auxiliary/30% E&G splits, Texas State and Sam Houston have no
E&G space, and Sul Ross is claiming close to 100% E&G for their whole recreational building. We
should probably be somewhere in between TTU and Sul Ross’ reporting methods.
c.
Rassman 102/201 Suite/203- College of Business Advising has moved from room 102 to the 201
suite. After talking with Kelsey Samsel and Mary Anne Lowe, we are now reporting room 102 as
060, function 11 (alteration space) until the College of Business finishes converting this area
into a conference room. Rooms 201, 201A, 201B, 201C are now all office spaces (310) housing
the advisors (we changed the CIPs to 520201 (Business Admin & Management, General), 51
(Student Service Administration) as was previously designated for room 102. 203 is also being
used for advising with the same new CIP and function, but as an office service (315).
d. Rassman 109 – IT was given a space alteration form because they are wanting to use this space.
We will wait to make changes until form is submitted.-we have not heard back from them at allKailee will find out if they were still interested in taking over this space.
e. UC 200 suite – Cubicles have been installed. Room number, function, etc.?
f.
UC 112 suite –Will also be adding cubicles/temporary walls. We will be will be reporting
cubicles as rooms if they have different functions
**Next meeting scheduled for December 14@ 1:30, UC 202
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