Data Hub Update
Joyce Sackleh, Director of Application
Development
Oakland Schools
Agenda
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Broad Goals
Current State
Future Work
MiLearn
Resources
Broad Goals
• Standards-Based
Framework for Data
Exchange and Data
Management
“Statewide Standard
Reporting
Requirements”
• Support Local Control of
Data
• Data Security and
Privacy practices
• Tool for districts to
manage integrations
• Actionable Data
• State initiative
support/collaboration
• Streamline/automate
state reporting
• Cost savings - $56M per
ROI Study
Current State - Funding
• Sec. 22m Funding in all 3 budgets
– $2.2M Governor
– $1.2M House
– $1.1M Senate (+ lots of language additions)
• Reserve
– $425,000 from MDE – Would like to keep this as
fund equity to help between fiscal cycles
– $200,000 - $400,000 – Remaining funds to carry
over via MAISA contract
Current State – SIS Integrations
• PowerSchool – API, Typically 2 hours to configure and populate.
• Skyward – API, Typically a day to configure and populate. Requires
ExComm server setup.
• MISTAR – XML/API, Many Oakland districts integrated. Just starting
Wayne RESA.
• Synergy – API, CMT Making improvements to get this functional
again. May 18th users group training planned.
• eSchoolPlus – v1.2 XML, Basic integration functional, but significant
upgrade needs
• Infinite Campus – API, In development. Testing to begin soon and
fully functional in the fall.
• Illuminate SIS – Not one of main 6 and timeline not known.
Possible Fall 2018.
Current State: On-Boarding Progress
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Signed up or e-signed agreement: 332 Districts
Signed but not capable: 13 Districts
Districts that are capable: 319 Districts (35.68%)
Students represented: 707,688 (47.65%)
Schools represented: 1,786
Districts provisioned: 196
Districts live: 114 (12.75%)
Current State: Additional Integrations
• Certified
– BrightArrow Alert
– Career Cruising
– USA Scheduler
• CSV File
– Apple School Manager
– MealMagic
– SWIS
• Scheduled
– AIMSWebPlus (Fall 2017)
– DIBELS Next (Testing –
Fall 2017)
– Illuminate DNA (Fall
2017)
– Illuminate ISE (Fall 2017)
– MealMagic (June 2017)
• In Progress
– EdPlan
– PowerSchool SE
Current State: Development
• Deployed Recently
– Anonymized data sets
– Ed-Fi Dashboards, Early Warning
System and Intervention Catalog
– Flexible Exports
– 2016-17 State Reporting rules and
modifications
– SFTP "Test Connection" Feature
– Hide/Show inactive integrations
– Dropdown for school year with
populated/empty status
– Open/Close district capability
– Vendor/system add capability
• Phase 6/7 In process
– 2.0 Dashboards and Improved ETL
– Maintenance Scripts
– Central Cross-hub Cockpit
Management
– Creation of District User Accounts
from ODS for Dashboards
– District Activity Log
– Google and Microsoft AD Account
Maintenance
– Intervention Catalog Integration
– Launch Pad for SSO-Integrated
Applications
– ODS Reset
Future Work
Future Work: Operations
• Operate, manage, maintain and improve data
hubs
– Agreements and insurance
– Cloud potential
• 100% District adoption (promote, work towards
by September 2018)
• Integration of common data systems
– 32 high priority
– Over 400 total
– OneRoster CSV and Integration Capability
Future Work: High Priority Systems
• Alert
– SchoolMessenger
– Edulink
– Honeywell Instant Alert
• Data
Warehouse/Assessment
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Illuminate DnA
Data Director (Phased out?)
IGOR
Pearson Inform (Phased out?)
Pearson SchoolNet
• Assessment Systems
– NWEA: MAP, MPG
– Renaissance Learning:
Accelerated Reader,
Accelerated MAth, STAR
Reading
– DIBELS Next
– AIMSWebPlus
– Moby Max
– Delta Math
• Food Service
– MealMagic
– MealTime
– ISD Education: PS1000
Future Work: More High Priority
Systems
• Learning Management
Systems
– Edmodo
– Schoology
– Blackboard LMS
• Library Management
– Follett Destiny
– Alexandria
– SirsiDynix Horizon
• Special Education
– PCG: EdPlan/Easy IEP
– Illuminate ISE
– PowerSchool SE
(formerly Tienet)
• Transportation
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VersaTrans
PolyPlot
Transfinder
Educlog
Bustops
Future Work: State Reporting and
State Data Transfer
• 2016-17 State Reporting Rules
in Place
– Creation of MSDS GC, ER, SRM
– Rules engine
– Comparison utility
• UIC Services initial
implementation
• Initial work on service to optinto data transfer for EEM, FID,
REP, assessments
• Need to update file generation
and error check routines
annually (2017-18)
• Test generated files and work
with SIS vendors to certify fully
functional
• Work with SIS vendors to
consume UIC services
• CEPI Improving UIC Services
• State transfer of EEM, FID, REP,
Assessments to data hubs
• Generation of Early Childhood
Collection
Future Work: MDE Initiatives
• MiLEARN System
OnBoarding
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MISTAR
Skyward
PowerSchool
About 15 live districts
currently
• MiExcel
– Data Exchange
– Agreement
– Permissions
• Badging and
Competency-Based
Transcripts
• Student Growth
Projections
• Michigan Innovative
Actionable Data
Initiative (MiADI)
• Continued exploration
and improvement
Future Work: Expand use of Data Hub
SSO
• REMC 1 and EUP active
directories already federated
• MISTAR serving as an
authentication provider
• PowerSchool and Skyward
nearing completion on
authentication provider
• Work to integrate other
regional and district
directories
• State of Michigan SSO
federation
– MiSchoolData and other
systems
• Work with other SISs to have
them become authentication
providers
• Provide authentication for
other apps (Algebra Nation,
Delta Math)
• Integration of othe TRIG apps
Future Work: Actionable Data
• Data Hub Dashboards
Deployed and Functional,
including EWS and
Intervention Catalog
• Trainings scheduled to walk
districts through this piece
• Teacher and other staff
account provisioning
nearing completion
• Work with vendors to
provide more complete
data sets
• Fund and Hire Actionable
Data Manager
• Identify initatives that the
hubs can support
• Assist in MiBLSi EWS Work
• Support Reading Now
Network Interventions
• Create Green Pupil
Accounting Reports
MiLearn
MiLearn Advantages
• Access is for parents, students,
and educators
• Log in authentication is handled
by the SIS (No second log in
necessary)
• Rostering data is updated nightly
via the data hubs (Including
schedule changes, new
enrollments and withdrawals)
• Updates to parental access are
handled by the local district
through the SIS
• Transfer students into the district
with assessment results are
available the next business day
MISTAR Staff Link
MISTAR Student and Parent Link
MiLearn User Acceptance
MiLearn
Parent Navigation
MiLearn Parent Welcome
MiLearn 2015 Student Summary
2015 Student Detail Report
2016 Student Summary Report
2016 Student Detail Report
MiLearn
Student Navigation
Student Welcome
2015 Summary and Detail Reports
2016 Student Summary Reports
MiLearn
Educator Navigation
Educator Welcome
Proficiency Summary Report
2015 Student Roster Report
2015 Target/Expectation Analysis
Report
2015 Expectation Student List
2016 Student Roster Report (ELA)
2016 Student Roster Report (Science)
2016 Expectation Analysis Report
Data Hub Resources
• Key points to share with Superintendents
• How to sign the Data Hosting Agreement
• Dashboards and reports, including an Early
Warning system.
• Other development items & timelines
Questions?